Minutes
of the Meeting Spring 2007
Annual Meeting of the
Association of Asian
Studies
Thursday March 22nd 2007 1-5 pm
Spofford Room, Building 1, Room 236
Civil and Environmental Engineering Department
Massachusetts Institute of Technology
Cambridge, Massachusetts
Submitted by Adnan Malik
[Please send revisions and corrections
to Adnan Malik at amalik@library.berkeley.edu
with a copy to Philip McEldowney at pm9k@virginia.edu]
1. Attendees 2.
Introductions 3. Report of the Chair
and Treasurer's Report 4. Review of Minutes
5. Project Overviews and Updates
6. Elections 7. Presentation
by Omar Khalidi and Ophelia Celine 8.
Discussion and Vote on Revisions to CONSALD byelaws
III, IV, and V 9. Cooperative Collection
Development 10. Cooperative Cataloging 11.
SAC Meeting Report 12. Round Robin
The meeting started at 12:55 pm
1. Attendees:
Cassie Adcock (Chicago), Deepa Banerjee (Washington), Bindu Bhatt
(Columbia), Bronwen Bledsoe (Cornell), Tim Bryson (Emory), Merry
Burlingham (UT-Austen), Ophelia Celine (MIT), Rajwant Chilana
(Illinois-Urbana-Champaign), James Gentner (LC-DC), Alan Grosenheider
(Hawaii), Michael Grossman (Harvard), Lauren Hartley (Columbia),
Zbigniew Kantorosinski (LC-DC), Omar Khalidi (MIT), Aruna Magier (BAS),
David Magier (Columbia), Avinash Maheshwary (Duke), Adnan Malik (UC
Berkeley), Philip McEldowney (Virginia), Carol Mitchell (LC-Islu), Laila
Mulgaokar (LC-Delhi), David Nelson (Penn), Liladhar Pendse (UCLA), Mary
Rader (Wisconsin), Sarbjit Kaur Randhawa (UBC, Vancouver), James Simon
(CRL), Andrea Singer (Indiana), Greek Singh (Syracuse), Allen Thrasher
(LC-DC), Sunita Vaze (NYPL), Samuel Wright (Maryland)
2. Introductions:
The new and old members introduced themselves.
Omar Khalidi welcomed attendees to MIT and briefly introduced the
institutions resources for the study of Islamic architecture.
3. Report of the Chair & Treasurer's Report::
Bronwen reported for the year and acknowledged the contribution of the
new members to the mentoring and cooperative projects proposals, and for
efforts to make information more freely available.
She pre-empted the treasurer's report and mentioned that the account
balance was the same since the last meeting (US$ 707.90). She suggested
that this should change and some sort of dues should be introduced.
4. Minutes::
Minutes from the previous meeting (October 19 2006 Madison) were approved
with the following amendments:
1. Bronwen is at Cornell, not Chicago.
2. Frances Pritchett's name should be spelled correctly.
3. Lisa Mitchell was hired by Penn
5. Project Overviews and Updates::
-
CC:AAM update / Alan Grosenheider
Alan taking over from David Nelson on the committee. Alan invited
the group to comment on the report presented at ALA mid-winter at
their URL. The list-serve will be made public and a working group
will be established for each script and, working with CONSALD will
order how to enroll scripts and how they will be filed in the
catalogue. Need to diversify library workplace by recruiting more
cataloguers who know scripts. James Gentner said that the LC policy
on this issue is stated on the website. Right now they are not doing
anything besides Arabic/Hebrew and CJK. OCLC has gone ahead with
Bengali, Devanagri, Tamil and seven more scripts are on the way. It
is still good for CONSALD to suggest to CC:AAM the order in which
the scripts should go in. OCLC and other libraries are also doing
it. David Nelson has letter drafted and will put it up to start
conversation.
Deepa asked if there was a list-serve
where cataloguing questions can be posted. David Nelson suggested
setting up a discussion group. Others suggested the CONSALD website.
It was agreed to carry forward the conversation on the CONSALD list
to make a decision before June and if needed a new list-serve will
be generated.
-
JSTOR update / Mary Rader for Don Johnson
A few years ago JSTOR requested to get more South Asia related
material for JSTOR. In 2005 JSTOR added Social Scientist and invited
EPW. By March 2nd Sankhya and Social Scientist released to JSTOR and
the invitation to EPW is still there. Have added Royal Asiatic
Society Journal to the list. Don Johnson wants them to have a
separate South Asia catalogue. If we want other publications added
we can take it up with JSTOR.
-
BAS update, Unicode conversion / Aruna Magier
Indexing project: Fast track list never updated even though Aruna
gave CONSALD the list a while back. Since then some have seized.
Have included the Journal of Bhutan Studies (also available online).
Aruna welcomes suggestions to add to the fast track list. Merry
asked about filling in gaps in the journals already on the list.
Aruna replied that they are already trying to do that. Aruna also
indexes edited volumes about South Asia.
Unicode in BAS: BAS is a
publication of AAS. BAS has an advisory committee on which David
Magier represents South Asia. The current chair is Frank Conlon, a
South Asia historian. So South Asia is well represented and it is a
good time to push for Unicode in BAS. It allows all data bases
uniform searchability. If BAS does not have it then federated
searches will ignore BAS. Unicode also allows for diacritics and you
can get indexing in vernacular languages. We do not know when or if
BAS will start indexing vernacular publications. Unicode is not an
enhancement but a requirement now.
Frank Conlon wrote to Bronwen to get
support from CONSALD to enhance the proposal.
Bronwen informed the group that he was
looking for a CONSALDS resolution to get Unicode. There was also the
question of who gets contracted to do it. She proposed a resolution:
Unicode is something BAS should have. The resolution was carried
almost unanimously. Tim Bryson was worried about its implementation,
as Emory and other institutions are finding difficulties. Mary Rader
recommended established data case vendors like EBSCO to take on
cost. The AAS board has not looked at this option. Tim, Merry and
Adnan agreed to form a draft resolution. There was unanimous support
for the principal of having Unicode but need to resolve the
procedures of how to implement it.
-
CSAL Library surveys / Sam Wright
71 libraries and archives were surveyed in East and South India,
Nepal and Bangladesh from 2002 onwards. The object was to document
existing libraries and archives and describe their collections in
order to help initial collaboration projects. The survey was funded
by CAORC, but there are no guarantees for future funding. Hence,
contributions by members are welcome.
- SAUC developments, TICFIA update / Jim Nye
James Simon
gave the updates on behalf of Jim Nye who was not present.
- DSAL has added two new collections of
cartographic resources. These are the 1909 and 1931 editions of the
atlas volume of the Imperial Gazetteer of India. These volumes comprise
more than 130 plates representing society and culture in South Asia at
the beginning of the twentieth century. These complement the Historical
Atlas of South Asia by Joseph Schwartzberg announced at the last CONSALD
meeting.
- DSAL continues to work towards
digitizing the sound recordings from the Linguistic Survey of India
(negotiations with the British Library continue). Simon presented a
sample audio file. DSAL will host both the sound recordings as well as
the accompanying transcriptions and text of the Linguistic Survey of
India.
- The South Asia Union Catalogue (SAUC) is
still in rapid development.
- The Digital Dictionaries of South Asia
(DDS) announces three new Perso-Arabic dictionaries up and running.
6. Elections:
Elections were held and Tim Bryson and Andrea Singer were elected as
new members of the executive committee.
7. Presentation by Omar Khalidi & Ophelia Celine:
Ophelia started the presentation by giving an introduction to Archnet,
a virtual community of architects at MIT. One does not need to log in
to the Archnet web site to use its digital library. Its content
acquisition consists of donations and non-direct digital
contributions. Then Omar gave a presentation on the Hyderabad
Architectural Project. Hyderabad was chosen because its historic core
is still intact and in use. Omar had two requests, firstly, to spread
the word about Archnet. Secondly, to let students and faculty who are
interested in collaborating know that they are welcome. Archnet will
soon have a new phase, Archnet II, that will also have digitized maps
of Hyderabad.
8. Discussion and Vote on Revisions to CONSALD
byelaws III, IV, and V:
Mary Rader oversaw the voting on the revision to the byelaws. She
explained the proposed changes. Carol thanked Don and Mary for
working on it. The vote was carried out, and the results were: yes
(adopt proposed wording) for III, no (wish to retain as is) for IV,
and yes (extend tenure length to three years) for V.
9. Cooperative Collection Development / Mary Rader:
Mary gave a summary of the discussion at the previous meeting in
Madison for those not present there, when the Latin American model
was discussed. A group was formed at the last meeting that is
collecting data. Mary will put up a full report as well as a survey
on the web.
10. Cooperative Cataloging / Adnan
Malik:
Adnan Malik opened the discussion on ways in which various libraries
can coordinate their cataloging activities in order to share their
skills and strengths. David Magier suggesting outsourcing to South
Asia and then paying for it cooperatively, and Avinash liked the
idea. Mary brought up the question of gift collections and said that
Michigan and Chicago had a model of exchanging Rajasthani and Tamil
donations through t.p. etc. Bindu suggested that we share
information on what are our strengths. Mary offered to add fields to
her survey on cooperative collection development to find out
language expertise at various libraries. Philip suggested that the
data will have to be updated regularly as it changes. Andrea
requested that questions about monographs/serials also be added.
David also suggested that various levels of cataloging be
considered. Alan recommended that we should pay attention to
cataloging issues in developing new South Asia libraries.
11. SAC Meeting Report / David Magier:
David was able to come directly from the SAC meeting and join us to
give a brief summary. Some of the main points of the SAC meeting
were:
-
In June 2011 AAS will hold a joint meeting with ICAS either in
Seoul or another East Asian city. This will not be the annual
meeting but an extra one.
-
In June 2011 AAS will hold a joint meeting with ICAS either in
Seoul or another AAS has improved its web site. There is a new
SAC page with a link to CONSALD.
-
In June 2011 AAS will hold a joint meeting with ICAS either in
Seoul or another SASA / ASPAC will organize a conference in
southern California. A misquote about the position of South Asia
in AAS led to a discussion on the place of South Asia at AAS in
the meeting.
-
In June 2011 AAS will hold a joint meeting with ICAS either in
Seoul or another here was discussion about Unicode in BAS.
-
In June 2011 AAS will hold a joint meeting with ICAS either in
Seoul or another AAS decided to provide projectors etc.,
regularly from next year on for panels only, but no computers or
internet connections. SAC has argued that they want to join
other area groups and push AAS to extend this library groups as
well. Maybe ALL can send a note.
9. Round Robin:
Michael Grossman (Harvard): Michael works for the Mid East
collection at Harvard and now is also in charge of the
Perso-Arabic portion of the South Asia collection.
Omar Khalidi (MIT): Omar is in charge of the Agha Khan Project
South Asia Archive library.
Lauren Hartley (Columbia): Lauren is in charge of the Tibetan
library at Columbia.
Mary Rader (Wisconsin): Wisconsin is developing strength in
the field of South Asian law. Index to the guide to South
Asian periodicals is being uploaded.
Bindu Bhatt (Columbia): Umrao Jan Ada has been digitized.
Christopher Sackler's glossary to Umrao Jan Ada will also be
digitized along with the works of Ibn Battuta and Bernier.
Happy to say the backlog is almost gone. There have been new
faculty hires.
Avinash Maheshwary (Duke): Several new buildings added to
campus. The library has also been expanded. South Asia library
moved to new building. Finally switched from Dewey to LC.
Sumati Ramaswamy of Michigan might be coming over.
Gurnek Singh (Syracuse): Syracuse got Title VI funding for
next four years, along with Cornell. Gurnek has completed 35
years.
Liladhar Pendse (UCLA): New South Asia center on campus under
Sanjay Subrahmanyam. Restarting vernacular collections.
Sunita Vaze (NYPL): Sortstaffed because of retirements. NYPL
has not committed to the Google Project which is why Microsoft
is pitching.
Cassie Adcock (Chicago): The South Asia collection has a new
site page.
Allen Thrasher (LC-DC): Acquisition budget the same as 2007
budget has not been passed. No cuts so far. Moving large
portions of belle letters to Fort Mead as well as South Asian
serials. Will create online serial records for the latter.
Cataloging lost more people to retirements, four in last year.
Sam Wright helping with cataloging manuscripts. Chief of Asia
Division leaving in Feb 2008. Getting more help from Friends
Society. Liladhar given a grant to come to LC DC.
Tim Bryson (Emory): Hired the Dalai Lama as faculty- more of a
PR thing. Emerging Tibetan program.
James Simon (CRL): CRL continues
its development of digital delivery of resources for
scholars. CRL is also exploring terms and models for
large-scale digitization of its foreign news
collections. The purchase proposal program for 2007
included "Curzon India and Empire Pt 1: the papers of
Lord Curzon 1859-1925" and "East India Company Factory
Records: China and Japan"
Merry Burlingham (UT-Austen):
Andrea Singer (Indiana):
Zbigniew Kantorosinski (LC-DC):
James Gentner (LC-DC):
Alan Grosenheider (Hawaii):
Philip McEldowney (Virginia)
Rajwant Chilana (Illinois-Urbana-Champaign):
Samuel Wright (Maryland):
David Magier (Columbia):
Carol Mitchell (LC-Islu):
Deepa Banerjee (Washington):
Laila Mulgaokar (LC-Delhi):
David Nelson (Penn):
Aruna Magier:
Sarbjit Kaur Randhawa (UBC, Vancouver):
Adnan Malik (UC Berkeley):
Bronwen Bledsoe (Cornell):
The meeting was adjourned at 5:45 pm.
[Minutes taken and submitted by Adnan Malik. ]
return to Minutes
or
Webbing - Philip
McEldowney, University of Virginia
Last update -
|