of the Meeting Spring 2002
Marriott, Washington D.C.
Thursday, 4 April 2002 (2-6 pm)
Submitted by Usha Bhasker
[Send revisions and corrections to
with a copy to Usha Bhasker]
Approval of Minutes.
Urdu Research Center.
Center for South Asian Libraries.
Digital South Asia Library.
Center for Reseaarch Libraries.
Library of Congress: Washington, D. C. Office (James Gentner).
Islamabad Office (Rukhsana Saood).
New Delhi Office (Atish Chatterjee).
New Delhi Office (Ravinder Venkataraman).
Attending: Usha Bhasker (NYPL), Bronwen
Bledsoe (Chicago), Tim Bryson (Emory), Merry Burlingham (Texas), Atish
Chatterjee (LC-New Delhi), Rajwant Chilana (British Columbia ), James
Gentner (LC), Monica Ghosh (Hawaii), Alan Grosenheider (Washington), Ved
Kayastha (Cornell), Bruce Knarr (LC), Catherine Lee (UCLA), Karl Lo
(LC), Philip McEldowney (Virginia), David Magier (Columbia), Avinash
Maheshwary (Duke), Susan Meinheit (LC), Rebecca Moore (CRL), James Nye
(Chicago), Mary Rader (Michigan), Rukhsana Saood (LC-Islamabad), James
Simon (CRL), Gurnek Singh (Syracuse), Allen Thrasher(LC), Ravinder
Venkataraman (LC-New Delhi), and Lena Yang (IASWR).
Minutes of CONSALD/Madison Oct. 2001 were
review and approved.
- Usha Bhasker talked about forthcoming 15-20 % budget cuts at
NYPL Persian-language cataloger & Serials Check-in positions have
been lost. A great deal of South Asian material are being barcoded and
moved off to offsite storage facility at Princeton to be shared by NYPL,
Princeton, and Columbia University.
- Avinash Maheshwary explained his new duties as TRLN South
Asia Librarian, spending 60% time at Duke, and 40% at other
universities, i.e.North Carolina State, North Carolina Central, and
the Univ. of North Carolina at Chapel Hill. Budget level is the same;
he is member of committee to move books to offsite.
- Ved Kayastha: will be getting 5% raise in book budget;
Cornell has hired 2 new South Asia faculty.
- Gurnek Singh: Syracuse has hired a faculty member for
- Rajwant Chilana: the Univ. of British Columbia gets its
material from The Shastri Indo-Canadian Institute; recently they had
an allotment of one million rupees for acquiring books from India.
- Allen Thrasher: the position of Chief, Asian Division, is
being advertised after Helen Poe's retirement. Peter Young, Head of
Cataloging, served as Acting Chief until March 2002. He was replaced
by Karl Lo who will be acting also until the actual position is
posted. Allen distributed flyers describing new directions and
leadership for the Asian Division. Library of Congress is seriously
considering further vernacular-script cataloging beyond JACKPHY, so
that South Asian languages can be included. The acquisition budget is
good; re: Tibetan loose-leaf binding, a rep. has been sent to India
to look into improved bindery methods.
- Merry Burlingham: some shortfall in book budget; the Enron
collapse has adversely affected the financial situation; the
university is trying to establish new position for Buddhist Studies.
Merry and her staff are working on a recon project for the lesser
known Indian languages.
- Catherine Lee: UCLA recently acquired "Rare Buddhist
Sanskrit Manuscripts from Cambnridge University Library," 80 reels
($9000) by Norman Ross Publishing Inc.
- Monica Ghosh: Hawaii has new President and new University
Librarian -there is hope that the budget cut will be restored. They
have begun search for Head of Asia Collection, with emphasis on
Chinese or Japanese expertise. Also they are considering tenure track
position for Urdu language.
- Mary Rader mentioned the new library staffing model being
pursued at Michigan (field librarians) as well as changes in faculty
to/from the University of Michigan.
- Bronwen Bledsoe: budget crisis will affect cataloging
- Jim Nye: will know in 2 weeks the result of the Title 6
Proposal for TICFIA; Cambridge University Library is willing to donate
duplicates of official publications of India. This will be discussed
further at SAMP. The Roja Muthiah Research Library has made excellent
progress in preservation. Also, 30,000 volumes have been donated to
the RMRL from other private libraries. Congress has mandated that a
Language Resource Center for South Asian Languages be established.
More than $360,000 in funding has been set aside for language teaching
and language learning.
- Philip McEldowney: the Library has budget problems; an
underground Special Collections library is being buit; making room to
house the gift of th eWienstien Collection of Buddhist material,
mostly in Chinese language, as week as provide for an Asian reading
room including Tibetan reference materials.
- Alan Grosenheider: University was reinstated as a Center
for the 3rd year;after Frank Conlon's retirement an endowment fund has
been set up for professorship; Library is being renovated; they
recently reviewed backlog of South Indian material and discarded
duplicates; Irene Joshi and her husband have established a fund to
benefit the South Asia Library, and already Alan has used the monies
for his book budget.
- David Magier: South Asia continues to be strong; Jim Neal,
University Librarian very much in favor of Area Studies; Butler
Library undergoing major renovation part of which will be a South Asia
Reading Room with 7000 volumes scheduled for opening in Dec. 03.;
Bindu Bhatt has been appointed as South Asia Studies Librarian;
Columbia has hired a full time recon cataloger to handle the 70,000
volume backlog; in addition they have hired a full-time Tibetan
language cataloger; re: BAS, the plan is to input vernacular records
which can be displayed on-screen by inserting Unicode into the
- Lena Yang: LC and OCLC have completed the conversion of
Chinese materials from Wade-Giles to Pinyin, their Library interfiles
the pinyin records with the Wade-Giles records by using a lot of cross
references. They do not have OPAC yet and are looking for an
- Bruce Knarr: LC is beginning to discuss ways of
implementing the South Asian scripts into cataloging records; also
some South Asian material that appear on LC web pages will display
table of contents (MARC field 856); LC is looking to fill a cataloging
position with expertise in South/Southeast languages.
- Tim Bryson: enjoying his third year as South Asian
librarian/cataloger; their funding is erratic since they depend on
corporate funding specifically Coca Cola.
- Karl Lo: Acting Chief, Asian Division, LC.
- Susan Meinheit: acquired about 350 new Tibetan titles and
air pouched them to LC-ND during an acquisitions trip to Tibet last
summer. Work continues on sorting and identifying the contents of the
Tibetan rare book cage which has been expanded to accommodate new
xylograph collections such as the Derge prints (318 vols.) and the
Bonpo Tanjur (380 vols.).
* URDU RESEARCH CENTRE, HYDERABAD. Jim Nye.
The salvage firm Cromwell is doing a good job of treating the
flood-damaged material. The cost is $253,000. Freeze drying is being
done and there are good prospects for recovery. Cataloging and indexing
are going on, also digitizing; unbound books will be filmed after they
* CENTER FOR SOUTH ASIA LIBRARIES. David Magier.
The Center for Research Libraries received a grant on behalf of
the Center for South Asia Libraries from the Andrew W. Mellon Foundation
for a Planning Meeting at New Delhi in March. Columbia University and
the University of Chicago joined CRL in organizing the event for the
purposes of discussing preservation and access problems for South Asian
materials and the operating methods, funding, administration, etc. of
this international federation of libraries working together on projects
and collections in the subcontinent. Other institutions participating
were: the Urdu Research Centre (Hyderabad), Sundarayya Vignana Kendram
(Hyderabad), Roja Muthiah Research Library (Chennai), Madan Puraskar
Pustakalaya (Kathmandu), Center for Studies in Social Sciences
(Calcutta), British Library, Library of Congress, New Delhi, Royal
Asiatic Society of Bangladesh, and National Library of Bangladesh.
Pakistan and Sri Lanka were not directly represented but have been in
close contact with organizers. Each Center will have the same mission
statement, i.e. worldwide accessibility of South Asian research
material to scholars within the subcontinent as well as elsewhere in the
world. The first step in the plan is to set up teams by language
expertise. These teams will identify the 10 best collections
(libraries) for each language.-5 within the subcontinent and 5 outside
the subcontinent. The newly agreed mission statement for the CSAL is:
"The Center for South Asia Libraries' mission is to foster the
identification, documentation, and preservation of research materials
for South Asian studies and to facilitate their accessibility
and exchange for the benefit of scholarship on South Asia world-wide."
Mary Rader and Tim Bryson were elected to the CONDALD Executive Committee.
* Digital South Asia Library. Rebecca Moore.
Highlights of the past few weeks have already been sent to the
listserve. Repeated request for missing issues of "Social Scientist" that need to be scanned . These
would have to be duplicates, since they would be cut and fed into
scanner. Full text of this title and the "Journal of Arts & Ideas" will be made available
online. Re: maps, Jim Nye reported that the Survey of India maps will be
scanned. Rebecca noted that map-scanning is a slow process; a subset of
the BAS (about 4,000 records) will be available on DSAL.
response to question on Punjabi dictionaries from Rajwant Chilana,
Rebecca said that he should provide her with 1 or 2 titles, so that she
could include them as future dictionary projects.
* Center for Research Libraries. James Simon. New President
Bernard Reilly has shown positive response to Area Studies; the report
of the Collection Assessment Project has been completed, and has several
recommendations which will include future directions for CRL. The
backlog of 800,000 foreign dissertations will be cataloged. There will
be a review of serials and government documents. If a title is held by 5
or more libraries, CRL will drop that title. But the list will first be
presented to CONSALD before being dropped. If fewer than 5 libraries
receive a particular title, CRL will try to acquire.
commented that CRL should collect less-known serials from areas such as
Orissa, Rajasthan, Assam, etc.
(digital projects meeting
.) ???? no notes available.
* Library of Congress. James Gentner.
Due to disruption of the Brentwood Mail
facility, there have been horrendous mail delays. In addition,
irradiation treatment has damaged all the mail received after
Oct. 12, 2001. Payments made by participants and mailed after Oct. 12,
have not been received at LC. Participants received mail directly from
Islamabad, but LC did not. Current mail is being vacuumed to detect
Re: Islamabad, Jim Armstrong was evacuated after
the Church attack. In the meantime the contact person at Islamabad will
be Rukhsana Saood.
*LC - Islamabad Office. Rukhsana Saood
The morale of the acquisition staff is good.
Re: cataloging, some collection level cataloging is being done with a
505 contents note.
Recently acquired posters of Osama Bin Laden will be scanned into David
Magier's website. Re: black binding on material from Pakistan, Avinash
requested that the color be changed. However the group consensus was to
retain the same color.
Rukhsana will be undergoing training at LC
in Washington for the intergrated system, which is already in place at
* LC - New Delhi Office. Atish Chatterjee
They are proceeding with acquisition of material from all local
organizations in New Delhi. In the past 5 months 2000 pieces (monographs
and serials) have been gathered from the 220 sources visited. With
regard to musical CD's and DVD's they are trying to acquire better
quality material. Re: multipart monographs, the titles are attractive,
but content is of poor quality; therefore they will be sent as
circulars. The recording of Indian authors is continuing, with 79
recordings so far; Carol Mitchell visited Sri Lanka and recorded 7
authors. Copies of these recordings have been sent to the authors.
Pre-Taleban material has been received from the Islamabad office. They
are creating a microfilm collection consisting of media coverage of the
9/11 attacks on the WTC and the Pentagon, and the war on terrorism. They
are in the process of filming "Desh" from 1933 to date; "Ananda Bazaar
Patrika" from 1922-44 also being filmed. The New Delhi staff is
being trained in cataloging and classification of the social sciences.
The American Institute of Sri Lankan Studies has joined the program to
receive books from Sri Lanka and India (about Sri Lanka only) for their
newly created library in Colombo.
* LC - New Delhi Office. Ravinder Venkataraman
Gave the new address for SACAP website: www.locdelhi.org
This is not available for public, only to participants. Participants
will have access to their own financial reports by using Username and
password. When participants provide their IP addresses to the Field
Office, the database will be accessible. If an institution needs
additional Username and password they should contact Ravi and/or Carol
The following are available on the website:
"Books on order" may be a feature to be added later on.
- Direct access to Serials Database
- Pamphlet collection
- Newspapers on Film
- Annual Reports
question re: merging of Pakistan Serials database with the Delhi Serials
database, Ravi responded that it is not possible right now.
Public website both pamphlet collection and the serials database are
The meeting adjourned at 6 p. m.
Return to Minutes
Webbing - Philip
McEldowney, University of Virginia