Constitution -
As of April 2003. Under Revision
COMMITTEE ON SOUTH ASIAN LIBRARIES AND DOCUMENTATION
BY LAWS
ARTICLE I
Organization
The Committee on South Asian Libraries and Documentation is
organized as a committee of the South Asia Council of the Association
for Asian Studies, Inc.
ARTICLE II
Objectives
The primary objective of the Committee is the development of North
American library resources on South Asia. The
Committee shall facilitate library cooperation, collection
development, bibliographic control, access and preservation
to benefit the use of South Asian research and teaching materials.
ARTICLE III
Membership
Membership on the Committee is open to all who are concerned
with South Asian library resources and who are
members of the Association for Asian Studies, Inc.
ARTICLE IV
Officers and Executive Board
An Executive Board of the Committee shall consist of four librarians
elected by the membership-at-large, three faculty members appointed by
the South Asian Council and three ex-officio librarian members. The ten
member Executive Board shall manage the activities of the Committee.
Officers of the Committee shall consist of a Chairperson and a
Secretary. The Chairperson shall submit an annual report to AAS the
Association for Asian Studies, shall call meetings and normally preside
at meetings. The Secretary will record minutes of meetings and assist in
preparing agendas, announcements and other records. The seven
members-at-large shall assist actively in CONSALD activities. The
ex-officio librarian members shall be the editor of the Committee's
newsletter, a representative of the Center for Research Libraries, and a
representative of the Library of Congress.
The Executive Board shall elect from among its own ten members a
Chairperson and Secretary for one-year term with the possibility of only
one successive re-election.
ARTICLE V
Elections and Appointments
The four librarian members shall be elected to the Executive Board by
the Committee membership-at-large at an annual election for two-year
staggered terms. Two librarians shall be normally elected at each annual
election. Three faculty members shall appointed by the South Asia
Council for two-year staggered terms. Each year, a single appointment
will alternate with two appointments successively. If any vacancy shall
occur, a special election, or appointment in the case of faculty member,
shall be held to fill the vacancy for the unexpired term.
ARTICLE VI
Meetings
The Committee shall hold an annual meeting concurrent with the annual
meeting of the Association for Asian Studies. Additional meetings shall
be held at the discretion of the Executive Board. Planning and agendas
shall be the responsibility of the Executive Board, and meeting
announcements shall appear in AAS publications.
ARTICLE VII
Subcommittees
Subcommittees as needed will be formed on the recommendation of the
Executive Board. The Chairperson shall select persons to head these
special committees and they, in turn, shall recruit the members of their
committees. Subcommittees shall be reviewed every two years by the
Executive Board.
ARTICLE VIII
Amendments
Amendments to these bylaws may be proposed by the Executive Board or by
a member of the Committee at regular meetings provided that written
notice of the proposed amendment(s) is included in the announcement for
that meeting.
These Bylaws approved by CONSALD meeting on 27 March 2003 in New York
City, and are subject to approval by the AAS South Asia Council.
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